Progress Reports and Final Report Forms
NCCOS requires annual progress reports using the "Format for Annual Progress Report" (OMB Approval No. 0648-0384). The initial progress report covers the first nine month period, while later year progress reports will cover a twelve month period (see example below).
Final performance report using the “Format for Project Final Report” (OMB Approval No. 0648-0384) is required upon expiration or termination of a financial assistance award and is due no later than 90 days following the end of the final award. This report covers the cumulative award periods of entire project (see example below).
The PDF versions of the progress report templates are not fillable. These forms must be converted to Word in order to complete (download to your desktop first). The Word version can then be uploaded to Grants Online.
|Year 1||Year 2||Year 3||Year 4|
|Annual Progress Report Period|
|Final Progress Report Period|
The Restore Science Program requires a semi-annual Progress Report (template below) unless otherwise stated in the NOAA Special Terms and Condition. Each progress report should include six months of progress beginning with the start date of the award.
- Financial Status Reports (SF-425 and SF-425A)
- Federal Cash Transactions Report (SF-272 or SF-272A)
- Request for Advance or Reimbursement (SF-270)
NOAA Grants Management Division (GMD) sets the requirements for the financial reports. All financial reports are due on a semi-annual basis and use the project periods of 4/1 to 9/30 and 10/1 to 3/31. If the award start date begins other than April 1st, or October 1st, then the first report would only be a portion of the reporting period in which the award starts.
As an example: take an award period of 9/1/2015 to 8/31/2018,
- The first semi-annual financial report will cover 9/1/2015 to 9/30/2015,
- the second financial report covers 10/1/2015 to 3/31/2016,
- the third financial report covers 4/1/2016 to 9/30/2016,
- the fourth financial report covers 10/1/2016 to 3/21/2017,
- the fifth financial report covers 4/1/2017 to 9/30/2017,
- the sixth financial report covers 10/1/2017 to 3/31/2018, and
- the last financial report covers 4/1/2018 to 9/30/2018.
Semi-annual financial reports are due to GMD 30 days after the end of each reporting period. Final financial reports are due to GMD 90 days after the award expires. Financial reports need to be submitted through the Grants Online system only to the Grants Management Division (GMD).
Recipients are responsible for managing, monitoring, and reporting on their expenditures in their financial reports. It is imperative that recipients draw down funds on a regular interval rather than wait until the award has expired.