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Reporting Requirements

Progress Reports and Final Report Forms

Reports submitted annually by the non-Federal entity and/or pass-through entity must be due no later than 90 calendar days after the reporting period. Reports submitted quarterly or semiannually must be due no later than 30 calendar days after the reporting period. Alternatively, the Federal awarding agency or pass-through entity may require annual reports before the anniversary dates of multiple year Federal awards. The final performance report submitted by the non-Federal entity and/or pass-through entity must be due no later than 120 calendar days after the period of performance end date.

Final performance report using the “Format for Project Final Report” (OMB Approval No. 0648-0384) is required upon expiration or termination of a financial assistance award and is due no later than 120 days following the end of the final award. This report covers the cumulative award periods of the entire project (see example below).

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Year 1 Year 2 Year 3 Year 4
Award Period

09-01-15 to 08-31-19

09-01-15 to 08-31-19

09-01-15 to 08-31-19

09-01-15 to 08-31-19

Annual Progress Report Period

09-01-15 to 05-31-16

06-01-16 to 05-31-17

06-01-17 to 05-31-18

06-01-18 to 05-31-19

Final Progress Report Period

09-01-15 to 08-31-19

NOTE: Final Progress Report includes time period between 06-01-19 and 08-31-19

Restore Science Program Forms

The Restore Science Program requires a semi-annual Progress Report (template below) unless otherwise stated in the NOAA Special Terms and Condition. Each progress report should include six months of progress beginning with the start date of the award.

Financial Reports

NOAA Grants Management Division (GMD) sets the requirements for the financial reports. All financial reports are due on a semi-annual basis and use the project periods of 4/1 to 9/30 and 10/1 to 3/31. If the award start date begins other than April 1st, or October 1st, then the first report would only be a portion of the reporting period in which the award starts.

As an example: take an award period of 9/1/2015 to 8/31/2018,

  • The first semi-annual financial report will cover 9/1/2015 to 9/30/2015,
  • the second financial report covers 10/1/2015 to 3/31/2016,
  • the third financial report covers 4/1/2016 to 9/30/2016,
  • the fourth financial report covers 10/1/2016 to 3/21/2017,
  • the fifth financial report covers 4/1/2017 to 9/30/2017,
  • the sixth financial report covers 10/1/2017 to 3/31/2018, and
  • the last financial report covers 4/1/2018 to 9/30/2018.

Semi-annual financial reports are due to GMD 30 days after the end of each reporting period. Final financial reports are due to GMD 90 days after the award expires. Financial reports need to be submitted through the Grants Online system only to the Grants Management Division (GMD).

Recipients are responsible for managing, monitoring, and reporting on their expenditures in their financial reports. It is imperative that recipients draw down funds on a regular interval rather than wait until the award has expired.


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